Monitored assessments
Maxsight continuously checks monitored assessments for any changes that mean the entities no longer meet the requirements for the assessment tasks.
To see monitored assessments, go to the page, select the drop-down, and select . Learn more about page views.
If you revert a decision to reject or cancel an assessment, ongoing monitoring for the PEPs and sanctions screening, Sanctions and adverse media screening, or Merchant fraud check only restarts automatically if you have them configured as automatic checks. To restart ongoing monitoring manually, run the checks manually.
If you fail or cancel an assessment for a company with associates, you should fail/cancel the assessments for the associates too. Otherwise, the associates' entities remain in ongoing monitoring.
Changes that cause passed tasks to become incomplete
The following changes cause a passed task to become incomplete:
A user marks a task as incomplete manually.
A task’s PEPs, sanctions, or adverse media check returns new/updated results in the entity’s Potential matches. Existing screening tasks across assessments, regardless of the data provider, revert to incomplete.
A task expires.
An associate specified in a task’s associate smart policy is put into review. This occurs when an associate’s task becomes incomplete for any of the reasons described here.
When a task becomes incomplete, the assessment is put in review automatically. Learn more about assessments in review.
If an incomplete task is shared between multiple assessments, they're all put in review.
Changes that cause new incomplete tasks to be added
New tasks are added to an assessment when its risk level changes, and additional tasks are specified for that risk level in the assessment's smart policy.
An assessment’s risk level is determined by the total risk score. The following changes to entity data affects the assessment’s total risk score:
A user changes any entity details.
The risk score is recalculated, regardless of the risk factors used in the risk model. For example, if an entity’s postal code is updated, the risk score is recalculated even if the Postal code risk factor is not used.
A task’s PEPs, sanctions, or adverse media check returns new/updated results for an entity.
A significant date for an entity’s details is reached. For example, on the date of an individual’s Date of birth, the individual’s age is automatically recalculated, which affects the Age risk factor. Learn which risk factors are affected by significant dates.
The risk score is only recalculated when the changed entity data affects a risk factor in the risk model. For example, when an individual’s Date of birth is reached, the risk score is only recalculated if the Age risk factor is used in the risk model.
An associate specified in the Associates risk factor undergoes any of these changes:
A user changes an associate’s details.
A PEPs, sanctions, or adverse media check that's used for an associate’s task returns new/updated results for the associate.
A significant date for an associate's details is reached and the data affects a risk factor specified in the Associates risk factor.
If any of the preceding entity data changes, a new total risk score is calculated for the assessment by re-evaluating all risk factors in the risk model. Learn more about risk models.
A risk level is assigned to the assessment based on the total risk score.
If the risk level is the same, the assessment remains in the monitoring stage and no further action is taken.
If the risk level is different, the assessment’s smart policy is reapplied. This means if the assessment’s new risk level matches one designated for automatic cancelation, the assessment is canceled. Otherwise, any additional tasks specified for that risk level are added to the assessment.
If any additional tasks have associate smart policies, the associate smart policies are applied now. Additional associate tasks are added to the associates of the company accordingly.
If an assessment’s smart policy has been updated since the assessment was first published, the updated smart policy is applied. Tasks are never removed from an entity, even if the assessment’s risk level changes. For example, if an assessment’s risk level is High risk and it changes to Low risk when the risk score is recalculated, the high risk tasks are displayed when you select the option from the Due diligence tasks drop-down. These tasks don't need to be passed for the assessment to be approved and are not displayed on the assessment's page.
Any new tasks are marked incomplete, which causes the assessment to go into review. Learn more about assessments in review.
If a task already exists as part of another assessment, it is not added a second time. However, if the shared task is incomplete, the assessment goes into review.
Changes that cause monitoring to be canceled
You can’t directly cancel the ongoing monitoring of an entity. However, ongoing monitoring of an entity is canceled automatically by the following system actions or changes in the entity’s status:
The entity is deleted from Maxsight.
The entity is deactivated, meaning that all related assessments have been either canceled or rejected.
If a more recent check of the same type has been run on the same entity, the older one is no longer monitored.
If the data provider returns an error result, either initially or by way of a monitoring update.
The check deadline has passed before the check has completed successfully.
The data provider configuration used to run the check is deleted.